BSBITU306

| Design and Produce Assignment 1 | Management
Part 1: Short answer
Read the question carefully and enter your answers in the space provided.   
1. Complete the following table by describing the appropriate software you would use to design and produce these workplace documents. 
Your answer should be approximately 2-6 words naming the type of software (i.e. sound and audio software) or its application name (i.e. Audacity / iTunes). Either the name of the type of software or its specific brand-name are both acceptable answers.
2. Complete the following table by describing the functions and identifying two (2) features of each of the software applications. 
Function/main purpose should be approximately 10-25 words per application. Features require two (2) points to be listed.
3. Where would you find an organisation’s policies, plans and procedures regarding the design, style and layout of their specific business documents?
Your answer should be approximately 2-6 words.
4. Describe three (3) basic design principles to be applied to an organisation’s business documents.
Your answer should be a minimum of 20 words but no longer than 50 words.
5. What is the purpose of a Style Guide?
Your answer should be a minimum of 10 words but no longer than 25 words.
6. Why is it important to consider the purpose, audience and information requirements when preparing a business document? Provide one (1) specific example to support your answer.
Your answer should be a minimum of 15 words but no longer than 40 words.
7. What should you consider when naming, saving and storing documents? 
Your answer must list three (3) points you need to consider and be no longer than 40 words.
8. If you were creating a Style Guide for your organisation identify two (2) items you would list as being required in the footer of workplace documents.  
Your answer should be approximately 2-6 words per item.
9. If you were creating a Style Guide for your organisation identify one (1) item that is commonly put in the header of workplace documents. 
Your answer should be approximately 2-6 words.
10. Identify two (2) benefits of setting common/regularly used workplace documents up as templates.
Your answer should be a minimum of 15 words but no longer than 40 words.
11. You have been asked to draft a report and you are unsure as to what template you should use as your organisation has three (3) different report templates. Who could you consult to clarify which template to use?
Your answer should be approximately 2-6 words.
12. After you have prepared your business document, what checks should you perform before you present the finalised document to your supervisor? Identify at least two (2) checks here.
Your answer should be a minimum of 15 words but no longer than 40 words.
13. Describe two (2) ways you can ensure that your documents are produced within designated timeframes.
Your answer should be a minimum of 15 words but no longer than 40 words.
14. As you submit your assessment discuss your answer to the following question with your teacher/assessor.
Why is it especially important to proofread documents before finalizing them if those documents are going to be sent to people outside the organization?
Your written answer should be shown below and be a minimum of 15 words but no longer than 40 words.

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